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Bellingham Girl’s Softball Association
Organizational By-Laws
Updated October 2008
Article I. NAME
The name of this organization shall be Bellingham Girl’s Softball Association, referred to herein as the BGSA .
Article II. PURPOSE
The purpose of this organization shall be to provide the girls of Bellingham with the opportunity to learn the fundamentals of the sport of softball, in a safe and organized manner.
Article III. PARTICIPATION AND MEMBERSHIP
Participation shall be open to all girls living in Bellingham between the ages of 5 – 18. Playing Age is child’s age as of January 1st of playing year.
Any girls interested in playing in the program, from towns outside of Bellingham, will be considered on a case by case basis by the Board of Directors.
Article IV. REGISTRATION
Registration of players shall take place every year in January/February timeframe. Registration Fees to be determined by the Board of Directors. However, no child will be refused participation due to monetary issues. Player's may also be requested to participate in Fund Raiser(s) to assist in the League Operation. All parent(s) will be requested to assist in the Concession Stand Operation. The league director is to bring any hardship claims to one of the league officers in writing.
Article V. OFFICERS
The Board of Directors will consist of the following members:
League Officers:
President, Vice President, Treasurer, Secretary
Directors:
Umpire Director, Twin Concession Directors, Tournament Director(s), Twin Valley / Fall Ball Director, Equipment Director, Uniform / Awards Director, Publicity Director, Scheduler, Field Maintenance Director, Senior League Director, Junior League Director, Intermediate League Director, and Instructional League Director.
All Board of Director Members are Voting Members.
Additional positions may be appointed at the discretion of the Board of Directors, such as for Concession Committee, Concession Scheduling, Fund-Raisers, & Director Assistants.
Article VI. ELECTIONS
Election of Board Members shall be held at the Annual Fall meeting. Board membership and voting in the Bellingham Girls Softball Association shall be open to all parents of girls currently eligible to play in the League as well as members of the community at large willing to serve as board members or volunteers. Anyone suspended from league activities due to code of conduct violations will be prohibited from voting or being elected to a board position. Election shall be a simple majority. If a resignation occurs, the Board of Directors will appoint a replacement. Board Members will be elected for a 1 year term.
The election process will be as follows:
01) Current League Secretary and/or Treasurer will request nominations for President.
02) Once a President has been elected he/she will reside over the remainder of the election.
The election will take place in order of President, Vice-President, Treasurer, Secretary, Umpire Director, Twin Concession Directors, Tournament Director, Twin Valley Fall Ball Director, Equipment Director, Uniform / Awards Director, Publicity Director, Scheduler, Field Maintenance Director, League Directors.
Article VII. MEETINGS
The Annual Fall Meeting shall be open to all members of the Association. Subsequent meeting(s) shall be open to all who may be deemed interested parties. Examples of meetings are Board Meetings, Coaches meetings, Evaluations, Drafts, and any other meeting deemed necessary by the Board of Directors.
Article VIII. SCHEDULE
BGSA Softball is a basically a year round program, including Snowball, Spring Season, Twin Valley & Tournament teams, and Fall Ball.
Article IX. COMMITTEE CHAIRPERSONS
The League Directors will nominate coaches for each In-Town team in their respective League, to be approved by the Board of Directors. Each Coach shall appoint additional Assistant Coaches and Team Parents after the draft has taken place. All applicants for Coaches positions must complete a Coaches Contract and participate in a CORI & SORI review.
All Committees will be appointed by the Board of Directors based on need.
Article X. RULES AND REGULATIONS
Rules and Regulations for each league will be stated and given to each coach in the League before the start of season. The Rules Committee consists of Umpire Director as Chairman, Vice President, as Co-chairman, and will include League Directors.
1. The committee shall be responsible for determination of all playing rules and regulations. They will handle all regular season play, procedures, guidelines, and team set up.
2. All rules, regulations, and procedures etc. shall be documented by the committee and presented to the Board of Directors for approval before they are adopted.
3. Changes will be handled in the same manner. During season rule changes will be discouraged and require unanimous approval of committee and board.
Article XI. LEAGUE FORMAT(S) / AGE RANGES
The program will consist of the following Leagues with the AgeRanges specified.
Note: The Board of Directors reserves the right to review the League Format and
Age Ranges prior to each Playing Season. Any exceptions to the accepted Boards Format and AgeRanges will be discouraged.
(Age as of January 1st of Playing Year)
Instructional League: Ages 5-7
*Kindergarten - 2nd grade are eligible to play in the Instruction League
Intermediate League: Ages 8-10
Junior League: Ages 11-13
Senior League: Ages 13-18
*Players13 and in the 8th grade can choose to play in the Senior League
Article XII. SELECTION OF SPECIAL TEAMS (All-Star, Tournament, Travel)
The Board of Directors will decide on the existence of any special team(s) or tournament teams.
1. Coaches for each TwinValley, Tournament or Fall Ball teams will be selected by a vote process of the board of directors. There will be multiple votes, with the coach receiving the fewest votes eliminated in each round until one coach is remaining.
2. The Head coach of each team will select their assist coaches.
All coaches (Head & Assists) must complete a Coaches Contract and participate in a CORI & SORI review.
3. Try-outs will be held for all TwinValley, Tournament Teams and Fall Ball with all players to be selected by the coaches.
4. Player participation in at least one try-out is MANDITORY to be selected for a tournament team.
5. Each Coach may submit recommendations for any players who show athletic ability and good sportsmanship for teams such as All-Star teams.
6. The number of players will be at the Head Coach’s discretion with a maximum of 15.
7. All other decisions as to running the team will be made by the Head Coach, however conforming to the event rules.
8. Each Tournament Team may attend up to 3 Tournaments including Bellingham. Request for additional funds will be made to the Board of Directors.
9. Fees for playing in Special Teams will be determined by the Board of Directors.
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